Describe your event. Get a staffed roster.

Turn event notes and your team’s availability into shifts and assignments. Review the roster, see what needs covering, and manage changes in one place.

Build my rosterSee a real roster
Event planningExample

Riverside Festival

Saturday · 10 am–4 pmRiverside Park

Event notes

We’re running a festival at Riverside Park on Saturday, 10–4. We need 3 people on welcome from 10–12, 2 on food from 12–2, and 2 on cleanup from 3–4. Use our volunteer list and the times everyone can help.

8 volunteersAvailability included

Add your notes and availability

How it works

From messy notes to event day.

One message starts the work. You review the changes and choose when to use them.

01

Paste what you have

Give Proximatic the event notes, people list, shift ideas, teams and available times in one message. It prepares the people and event setup for your approval.

Explore AI rostering
02

Review the roster

Check the shifts, assignments and open spots. The scheduler uses approved team members who are available for the full shift, plus the rules the app supports. Approve the plan when it fits.

See the setup flow
03

Put it to work

Confirm publication, approve an email to assigned people and prepare attendance signs. Participants still confirm their own signup and attendance. Handle billing and payment setup in the web app.

See attendance tools

What can you organize?

For the events you bring to life.

For event crews, clubs, tournaments, volunteer programs, classes, and community groups.

Volunteer programs

Give each volunteer a role, a shift, and a place to meet.

Tournaments & event crews

Fill admissions, concessions, scorekeeping, and cleanup shifts.

Classes & workshops

Set places for teachers, helpers, and participants. See who attended.

Clubs & community groups

Organize pantry shifts, neighborhood projects, and the people who keep them running.

Get paid for your events for $16/month per organization. Proximatic takes $0 from your event payments; Stripe's standard processing fees still apply. See Pro pricing

Simple event pricing.

Core event tools are free. AI Organizer includes one AI-organized event per UTC month, then up to 8 more at $2 each. Pro is $16/month for 30 AI-organized events plus event payments.

Free
Everything you need to create and run an event.

$0 / always

  • Events, people, organizations, roles, and shifts
  • Import people by CSV
  • Signup pages, QR codes, rosters, and attendance
  • Algorithmic roster scheduling
  • Logic rules for rostering
  • 1 AI-organized event each UTC month
  • Limited organizer email credits
Create an event
AI Organizer
Describe the event. Get a staffed roster.

$2/ event

  • AI-assisted creation, scheduling, and management
  • One brief becomes the event, shifts, and roster
  • Review the draft before publishing or emailing participants
  • 8 additional AI-organized events at $2 each
  • Additional email credits for AI-organized events
Build my roster
Pro
30 AI-organized events plus event payments.

$16 / month

  • 30 AI-organized events included each paid month
  • Connect Stripe and accept event payments
  • Supported payment templates for tables and donations
  • Keep the money from your event payments
  • More AI-organized events when you need them
  • 1,000 email credits each paid Pro month
Manage Pro in Billing

Need the full details? See pricing.